document is intended to guide Board of Trustees and the Executive
committee in daily operation of H.A.R.I. These policies were formulated
by Board of Trustee. IN CASE OF ANY CONFLICT AND OR DISPUTE, H.A.R.I.
BYE-LAWS SHALL PREVAIL.
of Trustees | Committees | Executive
Financing and Record Keeping | Amendments
Board of Trustees is empowered by H.A.R.I. BYE-LAWS to manage the
affairs, business and property of this corporation. - The Board
shall meet at least once a month.
schedule shall be established ahead of time. Meetings shall be
open to H.A.R.I. members and shall be conducted by the chairman
in a business like manner. All meetings shall start with a prayer;
format -- predetermined agenda.
from each committee.
chairman shall take minutes of each board meeting, and the highlights
shall be published in H.A.R.I. Times.
chairman shall keep record of all Board meetings and activities.
outgoing chairman shall hand over all H.A.R.I. records to the
incoming chairman as soon as a new chairman is elected.
Chairman shall assign each trustee certain tasks for the smooth
operation of H.A.R.I..
chairman with the consent of other trustees shall appoint the
following committees to perform various tasks.
and legal committee.
maintenance and planning committee.
and lot maintenance committee.
Each committee shall have at least 4 members including one (at
least) trustee who shall chair that committee.
chairman shall be ex-officio member.
committee in the beginning of a year shall develop work plan for
the entire year, obtain Board's approval and Implement the work
committees shall have powers and responsibilities as assigned
to them by the Board of Trustees.
Executive Committee is empowered by H.A.R.I. BYE-LAWS to have overall
supervision and active management of this corporation's day-to-day
business. The Executive Committee shall meet regularly at least
once a month and be responsible for the following:
In the beginning of each calendar year the Executive Committee
shall develop a schedule of events for the entire year, and shall
celebrate at least the following festivals each year. 1. Makers
Sankranti 2. Maha Shivaratri 3. Holi 4. Gudi Padva 5. Rama Navmi
6. Temple Anniversary 7. Krishna Janamasthmi 8. Ganesh Chaturthi
9. Vijaya Dashami 10. Diwali
the following activities:
1. Periodically prepare and mail news letters to all H.A.R.I.
2. Mail notice/s of general body meeting/s to all members.
3. Implement an aggressive "membership drive"
4. Arrange to have the Temple opened at least on Saturday and
5. Keep sufficient quantity of all the supplies needed for Temple
6. Pay Temple bills as and when due, keep accurate records of
financial transactions, and file government returns.
7. Publish financial status every quarter in H.A.R.I. Times. S.
Arrange to have the Temple facility cleaned and dispose of trash.
The school committee shall be responsible for trash removal on
9. Arrange for lawn maintenance and snow removal as needed.
10. Maintain an up-to-date inventory of temple articles.
11. Any event/program arranged by devotee/s and not sponsored
by H.A.R.I. Executive Committee/Board of Trustees shall be considered
a private program of devotees. Facility rental rules and policies
shall apply for all private program/s.
The school is part of the Executive Committee. The school shall
be operated by the directors and school committee. The President
shall assign one of its members solely for school operations.
Such person shall work directly with the school director/s. The
President shall be ex-officio member of all school related committees.
The school committee shall formulate the curriculum and activity
policy consistent with H.A.R.I. Bye-Laws. Any devotee who wants
to provide religious and cultural training to H.A.R.I. Devotees/children
and wants to collect reasonable-fee may do so AFTER obtaining
approval from the Executive Committee with the understanding that:
A. The training is related to Hindu religion/culture. B The fee
will be charged directly to the devotees. C. Twenty percent (20%)
of the fees so collected shall be contributed to H.A.R.I. for
cleaning, up keeping, and sharing utilities. The Board of Trustees,
however, can waive this where overall benefits outweigh the monetary
DONATION OF ITEMS:
The Executive along with the appropriate trustee's committee
shall develop a list of items needed for the Temple and publish
the list in H.A.R.I. Times.
B. Any devotee who wants to donate specific item/s of their
wish (not on the list) may do so ONLY with the prior approval
of Executive Committee/Board of Trustees.
ARRANGE RENTAL OF TEMPLE FACILITY
A. Temple Facilities are available to H.A.R.I. Devotees for
rent except during H.A.R.I. programs and Sunday School Days.
Sunday school activities may be postponed at the discretion
of the school director when a special occasion such as marriage
or other sacred occasion of a devotee falls on that day. These
exceptions will only be made provided the devotee is a paid
member or pays equivalent donation to H.A.R.I. and gives one
month advance notice to the school director and the President
of the executive committee.
B. Temple shall be rented strictly on first come first served
C. Alcoholic beverages and non vegetarian food will NOT be permitted
in H.A.R.I. premises any time.
D. Rental shall be charged at $100.00 per day for paid H.A.R.I.
Members and $150.00 per day for non paid H.A.R.I. Members Non
paid members may be qualified for member rate, provided the
devotee using the facility pays the membership dues at Least
the one month before use of this facility.
E. An Initial deposit of $75.00 shall be required at the time
of reservation. This deposit will be refunded provided the devotee
renting the facility cleans the facility properly after use
and meets other requirements notified by the Executive Committee
at the time of renting the facility.
F. Because of safety reasons, no portable gas stove will be
allowed inside the premises any time. However, gas stove may
be used outside the facility whenever weather permits.
G. Rent does not include any use of Temple supplies, namely
foam plates, paper cups, other paper products, cutlery etc.
H. Person and/or organization renting the facility may use other
Temple equipment's such as audio system, chairs, tables etc.
while using the Temple facility. However, these items must not
be taken out of H.A.R.I. Premises for private functions and/or
parties any time.
I. H.A.R.I. Devotees who want to use Temple for religious activities
without serving food shall not be charged any rental fees.
J. Any organization comprising of H.A.R.I. Devotees such as
Gujrati Samaj, South Indian Association, Jain Samaj, etc. .
, may rent the facility for non-religious activities only by
paying donation of $100.00 and initial refundable deposit of
$75.00. The organization responsible for renting the facility
must follow the same rules and regulations as outlined in items
A through H.
K. The cultural organization may accept donations from its members
to cover the cost of a particular non religious program. However,
any Aarti donations collected must be deposited with the H.A.R.I.
L. Temple prayer hall is open always to devotees for prayer.
Any devotee wishing to enter the prayer hall solely for prayer
purposes shall be allowed to enter the hall free of charge,
even if the facility is rented for private non-religious program.
M. Cancellation Charges: Devotee and/or organization responsible
for reserving the facility must give two weeks notice before
occupancy for his/her /their intentions to cancel the reservation.
Any notice less than two weeks will result in forfeit of security
Speakers and Artists shall be arranged based an the following
During religious programs only religious activities shall be
performed, which includes Prayers, Bhajans Holiday celebrations,
Katha, Satsang, etc.,
B. In cultural programs non-religious songs of good taste, befitting
our Temple may be permitted.
C. Devotees, guest speakers/artists shall be informed before
hand about the nature and the extent of the program.
D. Executive Committee is limited to spend up to $300 per occasion.
E. If the cost of an artist/program exceed $300, the President
shall consult Chairman of the Board of Trustees to find alternative
F. If the cost exceed $500, the President shall consult the
Chairman who shall take necessary approval from the Board of
G. All compensations shall be paid by H.A.R.I. only.
H. On the spot collection by any person, speaker/artist or committee
shall not be permitted. H.A.R.I. welcomes any donors or program
I. The Executive Committee, if needed, may collect funds by
initiating entrance or mandatory fees provided the event and
fee information was published in the H.A.R.I. Times before hand.
J. If devotee/s want to donate money to artists/speakers (over
and above agreed by H.A.R.I.) they may do so on their own. Such
donations shall NOT go through H.A.R.I.
K. If devotees want to invite/sponsor a program/speaker for
Temple, they should submit their request to the Executive. The
Executive in fairness may approve or disapprove any request.
If approved, the entire event shall be managed by H.A.R.I. alone,
although expenses may be entirely borne by the devotee/s.
Overnight stay in the temple/facility for any individual or group
shall ONLY be permitted by the President and the Chairman of the
Board of Trustees.
Personal affairs of any H.A.R.I. devotee other than marriage,
birth, death, or serious illness in the family shall not be printed
in H.A.R.I. Times Public relations committee shall promptly mail
cards to families in case of birth, marriage, and serious illness.
In case of the death of a nearest relative in U.S., the P.R. committee
shall send flowers (approximate value $35) to the devotee/s family.
The PR committee shall keep printed cards and establish procedures
to provide help in funeral services.
BOARD OF TRUSTEES IN COMMUNITY INTEREST, BUT AFTER FACT FINDING
AND CONSULTING WITH THE EXECUTIVE COMMITTEE, MAY REVERSE CERTAIN
DECISIONS TAKEN BY THE EXECUTIVE COMMITTEE
AND RECORD KEEPING
$100,000 (amended from $35,000 on 11-13-1999) shall be kept in
reserve fund at all times. The funds shall be invested in high
interest bearing account that will be maintained by the Treasurer.
Money from this account can ONLY be withdrawn with the approval
of the Board of Trustees. Chairman of the Finance Committee shall
be responsible to obtain such approval and implement it through
The Treasurer shall be responsible to maintain all H.A.R.I.
accounts (general expense, school, construction etc.).
The Treasurer shall NOT pay any single expense, EXCEEDING
$500 except utilities and routine bills, without the approval
of the Board of Trustees. It is the responsibility of the President
to obtain such approval.
Important documents such as deeds, bank certificates, H.A.R.I.'s
constitution , and insurance policy etc., must be kept in a bank
deposit box. Only the President, Board Chairman, the Treasurer,
and the Finance Chairman shall have access to the deposit box.
government returns and receipts for the past seven years shall
be kept in the Temple safe box. All other documents and papers
shall be kept in the Temple office file cabinets, which shall
be maintained by the President and the Treasurer.